• Snow Plow
  • News Conference
  • Police Car

Welcome to FlashAlert Newswire - SW Oregon

Serving Medford/Grants Pass/Klamath Falls

FlashAlert® collects emergency information and news releases from SW Oregon organizations and distributes it to the news media via a continuously updated web site and e-mails. It automatically places emergency information into the web sites of participating stations and newspapers and can send it directly to the public.

 

• Emergency Communications

Clients can start at a web page where they can view the real-time status of other organizations. After logging in and posting, they get a confirmation email.

Information is distributed to the news media in three ways.

  1. Your information posts into a page for the media (FlashAlertMedford.net) as soon as it is received. The media monitors the page, which automatically refreshes every 10 minutes. When the browser detects new information during a reload, it puts an alert up on the screen, even if the page is minimized.
  2. New or changed information is e-mailed to newsrooms at the addresses they provide every 15 minutes on snow days, and immediately for single events.
  3. Every 10 minutes, the info is “pushed” into news media web sites and TV “crawls” or “tickers.” The information automatically appears on their web pages, where the public can view it. Click here for an example of TV station web use. At 5 p.m., the system deletes the information and subscribers may begin placing information regarding the next day, for use in 6, 10 and 11 p.m. television newscasts. Postings before 5 p.m. can be flagged that they pertain to the next day and are not deleted at 5 p.m.

The public can see your information on TV and radio stations and their websites, as well as on a page for just your org to which you can link. The optional FlashAlert Messenger (see below) allows you to send messages directly to parents, staff, students and others at the same time as the media.

What kind of emergency information is appropriate for FlashAlert?

FlashAlert provides the news media with local, accurate, time-sensitive information that impacts a large number of people. Airtime is in great demand during emergency situations. The news media will air information they deem appropriate; you will have greater success if you give them only what you really need to communicate.


• News Releases

FlashAlert’s second “channel” emails non-emergency news releases. You choose which cities you wish your releases to be sent to, based on whether it is a local or regional issue. You can upload photos or PDFs or even a sound or video clip. You can have a preview emailed to yourself or anyone else you choose.

Newsrooms get hundreds of emails per day; FlashAlert helps them filter this mail and see items from local organizations first. The news releases are available on an archive web page for one month. You also can save a release as a draft, and even schedule it for future delivery.

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Distribution

FlashAlert distributes to all media – radio, TV and daily/weekly newspapers – in the cities you choose. National media, too, if warranted.

Customization and Your Organization’s Own Page

In addition, you can add into your account the e-mail addresses of “Business Partners” – people whom you would like to receive your emergency message and/or news release (in addition to the news media). And any time an organization’s name shows up to the media, it is as a link to the organization’s home page, enabling the media to quickly get to their site.

Does your org have a Facebook or Twitter account? FlashAlert can post your emergency messages to your feeds. If you manually delete a message in FlashAlert, it also is removed from FB/TW. If the message reaches its delete time, the message stays on your page.

Organizations have a link to their FlashAlert information. This page brings together each organization’s emergency messages, news releases and news conferences. No more need to update your web site manually – just link from your home page. Click here to see the page for Oregon State Police.

FlashAlert Messenger: News direct to the Public

Messenger is a companion service where the public, including parents, employees, reporters, etc., may self-register up to three email addresses and receive your information at the same time as the news media. When the public registers, they trigger test messages to make sure they’ve entered addresses correctly and that messages get past their spam filters. Each summer, an opt-in message is sent to keep the database current. Text message addresses are discouraged due to the delays caused by cell companies and them truncating messages.

Even faster is the free iOS/Android app FlashAlert Messenger, which allows the public to receive push notifications of your emergency messages – much faster and more reliable than text messaging. They also can view all emergency items and news releases in the system.

New is the ability to add sub-organizations so your constituents can subscribe to get org-specific news. A school district, for example, could make each school a sub-org. In fact, FlashAlert allows you to add a third sub-org level, so you could send news about a specific school’s PTO or Band Boosters. A police department might set up sub-orgs for their precincts, and be able to target news releases to people subscribed to that precinct, as well as the news media.

There is no charge to the public for the Messenger service; the annual cost to an organization is 20¢ per subscriber for the first 1,000, then 10¢ per subscriber thereafter. Click here for sample text you can use to explain to the public how to sign up for FlashAlert Messenger.

We discourage text messages, in favor of push notifications through the Messenger app. Text messages are a major problem, being subject to delay or deletion by the cell companies, as well as some companies cutting off text messages at 160 characters. If someone simply must get a text message, they can enter their address manually (i.e. 8005551212@txt.att.net for AT&T).

Speed and Reliability

News editors prefer emails, since the info can be forwarded and copy/pasted. They are faster than faxes, more accurate than phone calls. FlashAlert is redundant in that stations can see information as it is posted (media web pages update automatically every 10 minutes with an alert function) or by the e-mails.

While FlashAlert resides on a group of servers with multiple power supplies, the Internet is an unregulated medium and performance cannot be guaranteed. Also, subscribers should take into account the reliability of their own Internet service provider (ISP) through which they access the network, as well as their home/office power supply. For redundancy, it is advisable to have a colleague in another part of town, who uses a different ISP, be your backup. The FlashAlert web sites are tested every 20 minutes by an independent monitoring company.

Backup System

In the event of a system outage, clients may go to FlashAlertBackup.net, hosted at a different ISP, to launch emergency messages to key media in your region.

Management

FlashAlert has managed emergency communications for the school districts in the Portland area for 38 years. In 2000, the nearly unlimited capacity of the Internet created the opportunity to bring in other regions and organizations. Users benefit from easy access to the news media, while the news media benefit from having an information clearinghouse. The automated nature of the network keeps costs low.

Here’s who is using FlashAlert in SW Oregon: Participant list

Cost

Click on the link and choose your region to see annual fees for unlimited use (September-August billing cycle, pro-rated after January 1). View fee schedule.

Renewal by credit card

You may renew your existing account by check or by credit card through PayPal below. You do not need a PayPal account, you can make a one-time payment. On the first PayPal page where you see $0, enter the invoice amount.

Organization name or invoice #

Try It

Take FlashAlert for a test drive. Click here for a “dummy” zone.

Register

To register for FlashAlert, start here.

FlashAlert accepts no advertising nor fake news!